Commercial Construction Administration Specialist

Our values define us and our culture inspires us to change lives for the better. Our employees are the heart and soul of our company, and every success we experience begins with them. Together we are committed to making a positive impact in our local communities. We champion a culture of continuous learning, work-life integration, and inclusion. We promote a digitally enabled work environment to continuously enhance the experience of our employees and customers.

This is a hybrid role with some possible work from home post-training. The role will sit in our  Rockaway or Bridgewater, NJ locations. 

 

Responsible for the administration of certain real estate secured commercial mortgage credit facilities, including but not limited to reviewing and preparing loan advances, monitoring builder lines, development loans and specialized construction loans, issuing release consideration letters or payoff quotes and collateral releases for those loans, collateral tracking, and processing loan payments.

• Responsible for the setup of construction loans for both commercial projects and Residential development for monitoring within the Commercial Mortgage Administration Specialist group. These duties include but are not limited to collecting, reviewing and analyzing loan documentation such as construction loan agreements for special terms, title insurance for advance limitations, and other documents like flood determinations and building permits to ensure that each future advance is calculated and advanced properly within each loan’s structure. Commercial Mortgage Administration Specialist step up may include performing an initial loan advance into a customer’s account or a wire transfer, and will require working with the relationship managers to verify a reconciliation schedule for inspection reporting. A level II employee would be expected to be familiar with legal and structural questions concerning the proper set up of a construction loan and work independently through most of loan setup. The level II employee may be called on to help guide Level I level employee from time to time. Once the setup of a construction loan is complete Commercial Mortgage Administration Specialist employee are expected to fund construction loan projects at the documented times and percentage of completed construction. This duty includes but is not limited to: Verifying loan system availability and analyzing availability with Commercial Mortgage Administration Specialist tracking systems, Preparing daily account and General Ledger transactions which may include interest reserves, payments, and tickets for processing. As with loan set up advances may be deposited into deposit accounts or through use of wire transfers. All advances must be analyzed and validated to insure proper hurdles have been achieved by borrowers. Monitoring may include analyzing loan budgets, change orders, housing starts, project costs, etc. Level II employees may field questions from lower level employees within the unit to accomplish correct funding. Commercial Mortgage Administration Specialist will need to Identify when exception approval and appropriate documentation is required when stored materials or change order items are requested for funding or when other items may come up that require exception approval. Additional duties in this area include Conferring with Due Diligence Officer or Legal in reviewing title insurance binders, commitments, policies to verify whether or not advance bring down or updates are required and to also verify collateral. Order property inspections from approved property inspectors as needed for advances. Property inspection reports are to be tracked electronically, reviewed and analyzed to see if loan advance request can be advanced. Level II Specialist will be expected to perform most functions independently, but may need to confirm with higher level employee such as reviewing title insurance along with the due diligence officer. Commercial Mortgage Administration Specialist Specialists will Issue payoff quotes and or release consideration letters for monitored loans and lines. Maintain a master sheet of payoff instructions for all loans monitored. This may require periodic research of most recent line renewals to be sure we have the most recent requirements. Review collateral releases for accuracy and Obtain appropriate signatures and notarizing releases. Prepare release correspondence and maintain records of releases processed. Process daily account and general ledger entries for releases, principal curtailments, and loan payoffs.
• Track exception approvals related to construction and development loan advances and releases. Scan advance and payoff and release related documents and file electronically for future reference. Confer with the Special Assets department on certain loans which may require special handling. Research, Analyze and resolve problem inquires made by Relationship Managers, loan assistants and borrowers. May require corrections to the loan system or other tracking and recording methods. Handle routine office duties such as typing, filing to include electronic filing, scanning, faxing and answering telephones. Recommend improvements to the department’s construction loan monitoring process to supervisor. Identify and report to supervisor any deviations from loan policy or loan approval. When appropriate, bring information to the attention of the Relationship Manager.
• All Commercial Mortgage Administration employees must be able to maintain and monitors the Commercial Real Estate Database in Access by accurately entering the appropriate information in the database, which provides information for the quarterly developer’s report created and coordinated by the Credit department. This will include monthly reconciliation of this database within a short, specific timeframe as well as follow up with Relationship Managers and loan assistants to obtain missing advance and payment information or other items.

 

Education

Associate Degree or the equivalent experience. Specialty: Business Administration or equivalent degree. (Preferred)

Experience

3 or more years Commercial Construction/Mortgage Administration or Equivalent. (Required)

 

5 or more years Commercial real estate lending for development and construction loans. (Preferred)

Certifications

Paralegal Certification. (Preferred)

This role may perform other job duties as assigned by the manager. Each employee of the Organization, regardless of position, is accountable for reading, understanding and acting on the contents of all Company-assigned and/or job related Compliance Programs, regulations and policies and procedures, as well as ensure that all Compliance Training assignments are completed by established due dates. This includes but is not limited to, understanding and identifying compliance risks impacting their department(s), ensuring compliance with applicable laws or regulations, and escalating compliance risks to the appropriate level of management.

To provide greater transparency to candidates, we share base salary ranges on all job postings regardless of state. We set standard salary ranges for our roles based on the position, function, and responsibilities, as benchmarked against similarly sized companies in our industry. Specific compensation offered will be determined based on a combination of factors including the candidate’s knowledge, skills, depth of work experience, and relevant licenses/credentials. The salary range may vary based on geographic location.

 

The hourly rate for this position is $24.13 - $40.24.

 

Additionally, as part of our Total Rewards program, Fulton Bank offers a comprehensive benefits package to those who qualify. This includes medical plans with prescription drug coverage; flexible spending account or health savings account depending on the medical plan chosen; dental and vision insurance; life insurance; 401(k) program with employer match and Employee Stock Purchase Plan; paid time off programs including holiday pay and paid volunteer time; disability insurance coverage and maternity and parental leave; adoption assistance; educational assistance and a robust wellness program with financial incentives. To learn more about your potential eligibility for these programs, please visit Benefits & Wellness | Fulton Bank.

Fulton Bank (“Fulton”) is an equal opportunity employer and is committed to providing equal employment opportunity for all qualified persons. Fulton will recruit, hire, train and promote persons in all job titles, and ensure that all other personnel actions are administered, without regard to race, color, religion, creed, sexual orientation, national origin, citizenship, gender, gender identity, age, genetic information, marital status, disability, covered veteran status, or any other legally protected status.

As a condition of employment, individuals must be authorized to work in the United States without sponsorship for a work visa by Fulton Bank currently or in the future.